Job Design for a Multimedia Web Development Unit

Job Schema (Home) | Organization Chart | Duties Distribution | Process

Business Manager | Business Developer | Sales Support
Production Manager | Administrative Assistant | Production Staff

Process:	Billings & Receivables
Purpose:	Purpose: To ensure optimum cash flow by scheduling invoices, issuing invoices and collecting money owed in the most efficient manner. Closely related to Production, Customer Management and Personnel and Materials processes.

Actor	Activity	Frequency
Business Manager	Manage billings and receivables to ensure that the invoices are issued according to schedule and that payments are received in a timely manner. Request issue of invoice from University Commercial.	Monthly or as required
Business Development Manager	Present invoice to customer.	Monthly, or as required.
Sales Support	No stated tasks.
Production Manager	Prepare a schedule for issuing invoices during the course of project production. Incorporate as milestones in project tracking software. Review draft invoice provided by Administrative Assistant.	At project set up and monthly, or as required.
Production Staff	No stated tasks.
Administrative Assistant	Provide data for invoice production from project tracking software, including time for personnel and project consumables that can be billed back to client. Prepare draft invoice.	Monthly or as required